At NDimensionZ Solutions Pvt Ltd. (“NDimensionZ”, “NDZ”, “We”, “Our”, or “Us”), we are committed to respect and protect the privacy of all our users (“You” or “Your”). This Privacy Policy (“Policy”) is intended to observe our data collection and disclosure practices for our YVI website, service offerings and platform solutions.
The Services offered by YVI enables digital hiring for enterprises to spot and onboard the best talent fast, using AI technology. YVI YVI maintains appropriate technical security and organizational measures to protect information collected via the platform(“Personal Data” or “Personal Information”).
YVI reserves the right to change this Policy at any time. In particular, YVI may modify this Policy to reflect changes in the way we collect, use, or disclose information, or to reflect changes in privacy laws, regulations, and/or industry standards. We encourage Our Users to review this Policy when accessing the Services. Continued use of the Services following changes indicates acceptance of the changes.
CONSENT
By using YVI , you consent to this Policy. Suppose you do not accept the terms of this Policy. In such a case, your only solution is to discontinue the Services or write to us if you have any specific issues concerning this Policy. Information gathered through the Services may be used, transferred and stored in India and in other jurisdictions in which NDZ, our agents, customers, and other Services users are located. When you access the Services, you alow consent to the use, transfer, and storage of your information in those jurisdictions.
PERSONAL INFORMATION
The personal information that we may gather about you through the Services mostly falls into the following categories:
- Information that you provide voluntarily
Some parts of YVI or while using our website services, including the website, we may ask you to provide personal information willingly: for instance, we may ask you to provide your contact details to request a demo, register an account with us, to subscribe to marketing communications from us, and to submit inquiries to us. Usually, we ask for your name and contact details and some basic information regarding your work and interests. The Personal Data collected may include name, user name, address, email address, phone number, IP address, assessment-related questions (which may be captured via audio, video, and text),
use and browser Information, knowledge, skills, abilities, biometrics which may include face capture and voice fingerprints and figure, resume data, and answers to employment, . but is not necessarily limited to the above
- Information that collect automatically
When you visit our Website or use YVI platform, we may fetch certain information/data automatically from your PC/device using cookies and similar tracking technology. This information may be considered as personal information based on applicable data protection laws in some countries.
If we Specify, the information collected may include informations such as your IP address, broad geographic location (e.g., country or city-level location),browser-type, unique device identification numbers, device type, and other technical information. We may also gather information about your device interaction with our website including all the linked pages.
The purpose of Collecting this information is to better understand the visitors of our platform or website, their location, and their interests in our services. We may use this information for our internal analytics purposes to improve the relevance and performance of our platform or website.
Information that receives from third party sources
At times, we may obtain personal information about you from third party sources that have your consent or are otherwise legally allowed or required to transfer your personal information to us.
The categories of information we may receive from third parties include general geo-location information to countries you are visiting our site from and we use the information we receive from these third parties to ensure inquiries and other requests are routed to the right team for processing as promptly as possible.
Our website may contain links to external sites. In that case YVI is not responsible for the privacy policies, practices, or content of that linked sites.
- NON PERSONAL INFORMATION
Non-Personal Information (“NPI”) is the information we get from this Platform or that does not identify you as a person.
It may include :
- The type of browser software your PC uses
- Pages visited from your computer with date and time of logging
- De-identified personal information.
- The IP address of your device/computer.
We uses NPI in our continuous effort to better understand and serve Our Users, customize the Services, and improve the Services’ content and functionality. Also we conduct research on Our User demographics and behaviour based on Personal Information and the NPI that we have collected. We compile and analyze this research on an aggregate basis. The obtained aggregate does not identify any individual and therefore, it is considered and treated as NPI under this Privacy Policy.
We use external tools that use cookies to track NPI about visitors and traffic of Our website in the aggregate to compile statistical reports about the activity on the Services and benchmark the Services. We use this information to improve the Services and their functionality.
USE OF INFORMATION
We use your data to provide the requested services to maintain and create your profle and to check for any unauthorized logging/activities on your accounts. Also, we use this to communicate about the products you are currently using with you, new products of your interests, your customer support requests, policy updates and chances for you to give us feedback. We analyze the collected information to understand user requirements for improve our platform/website services. We limit the access to your personal information from our contractors and employees who have genuine needs to access it.
You can decline certain type of information either by opting out later or by not providing the information. You can also decline cookies to prevent from giving us information, but if you do so, certain website/ platform features may not work properly.
We assure the storage of your Personal Information for the purposes stated in this Privacy Policy. When we no longer have a legitimate requiremenr to process your information, we will remove, anonymize, or isolate your information, whichever is appropriate.
INFORMATION DISCLOSURE
Unless it is disclosed in this Privacy Policy, YVI will share your Personal Information with third parties only under the following circumstances. We do not transfer any of your Personal Information with third parties.
YVI may disclose some Personal & aggregate informationto other users of the platform services (information of Candidates to Employers and to companies, contractors,agents or others engaged to use YVI . For instance, we may share your data with an authorized external proctor to meet our obligation to the services provided. In that case, they may have access to your Personal Information which will not be used it for any other purposes.
YVI may also provide Personal aggregate anonymous information to those divisions, units, and businesses those are affiliated with us. We also reserve the right to transfer and disclose user information, including Personal Information in connection with a corporate merger, sale or acquisition, dissolution or similar transaction. In these cases, you will be informed by an email and/or a prominent notice on our platform or website of any change in use or ownership of your Personal details as well as any interests you may have with your Personal data.
We will co-operate with law enforcement agencies in investigating and prosecuting platform or website users who break our rules or engage in any activities which is illegal (or harmful) to other users. YVI may disclose and transfer information about our users, including Personal Information, to enforce this Privacy Policy and the other rules regarding your use of this platform/ website, protection of our rights or property, protect someone else’s privacy or welfare, or abide with a law or regulation, court order or any other legal process. In such cases, your rights to delete or amend the data may require legal approvals.
YVI may also disclose/share aggregate anonymous information to business partners, clients, advertisers, merchants, potential buyers, investors and other third parties if we deem such disclosure agreement, in our discretion, to have sound business reasons or justification.
INTELLECTUAL PROPERTY (IP) RIGHTS
Logo, content, trademark, logo, domain name, User Interface, look & feel of the Website and Services (collectively called Intellectual Property or IP) are solely owned by us. No such Intellectual Property shall be used, reproduced,copied, transmitted, distributed, broadcast, sold, displayed, licensed or otherwise exploited for any other purposes without any our prior written consent.
THIRD-PARTY SERVICES
The Website and Services may contain references links to other websites, pages and services of third parties, including Employers and Academic Institutions. Any such Personal Information you provide directly on third party sites or services (including messages between Employees or Candidates Employers through the platform, Service, Students, Institutions, Proctors) is provided directly to that third party which is subject to that third party’s privacy and security policies. We are not responsible for the content or privacy and security policies and practices of third-party sites to which links are displayed on the Service. We encourage you to learn about the privacy and security policies of third parties’ before providing them with your personal data.
LOG FILES
YVI uses a standard operating procedure for using log files. The files log users and visitors while they visit or use our websites and applications. The information collected through log files includes Internet Protocol (IP) addresses, Internet Service Provider (ISP) browser type, date and time stamp, possibly the number of clicks and referring / exit pages which are not linked to any personally identifiable information. The purpose of the information is to analyse trends, administer the site, track users’ movement on the website and usage of applications, and gather demographic information.
COOKIES
YVI may also use “cookies,” “web beacons” or similar technology for users’ convenience and to improve User experience while using the website and Services. A cookie is a small text file that is recorded temporarily or persistently on a hard drive by a web page server and which is not used to deliver viruses or other harmful programs to computers. Instead, cookies enable YVI to recognize a User without requiring the User to log in when using the Services repeatedly. Web beacons are graphics designed to collect information of web logs. By relying on cookies, web beacons, and similar technology, YVI may deliver a more efficient service that is more personalized for each user. Additionally, these technologies may allow YVI to monitor traffic patterns, Services usage, and session information to make the Services more useful.
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CHILDREN AND PARENTS
Suppose the candidate or student engaging the services is under-aged to be the party of this policy agreement is according to the law under such jurisdiction. In that case, it is the complete responsibility of the Institution to get consent from the parents or guardians of such students, as the case may be, concerning usage of the product.
For academic and school-initiated assessments, we obtain only the necessary information from the school or Institution that you are associated with. In such cases, YVI is contacted by the concerned Institution. The institutions are responsible for providing you with details of your data and how they wish to use it. For any further clarifications, amendments, or removals of your data in this regard, you may contact your Institution.
TESTIMONIALS
We publish testimonials of satisfied customers on our website/page in addition to other endorsements and awards. With the consent from you, we may post your testimonial along with your name. If you wish t o update or delete your testimonial, you can contact us at contact yvi.ai.
REFERRALS
If you use our referral scheme to invite a user to our platform or website, we may ask you for your friend’s contact address. And it will automatically send a one-time email inviting them to visit the website. We use this information for the purpose of sending this one-time email and for tracking the success rate of YVI’s invite user program. Your referred friend can contact us at [email protected] to request that removal of this information from our database.
NEWSLETTERS
If you wish to subscribe our newsletter, we will use your name and email address to send the newsletter. Respecting your privacy, you may opt to stop receiving newsletter or marketing emails by following the instructions to unsubscribe the newsletterein these emails or you can contact us at [email protected].
PROCESSING OF INFORMATION
We are committed to providing the best data privacy practices for you by complying with global privacy regulations including GDPR (General Data Protection Regulation), CCPA, LGPD, and PDPA for general users. Regarding minors’ use of our services, we comply with COPPA and GDPR-K. The rights provided here apply to you based on the Data Protection laws of the country which you are based on. We collect information/data under our clients’ direction (Companies, Schools, Institutions) and have no relationship with the individuals whose personal information it processes. Please get in touch with the Recruiting companies, Institutions(Our Client) you were assessed for as part of the recruitment procedure if you would like to access, erase, rectify, or restrict to processing or to transmit or downloadt your Personal information. We will extend our support to our Clients for processing your request within a reasonable time frame.
We will retain any personal information we process on behalf of our Clients for as long as needed to provide them services. We may retain this personal information as necessary to comply with our legal obligations, enforce our agreements and toresolve disputes.
GENERAL DATA PROTECTION REGULATION (“GDPR”)
For Users accounts located in the European Economic Area, all Personal Data processings , as of May 25, 2022, is performed following privacy rights and regulations following the regulations outlined in the General Data Protection Regulation (“GDPR”).
GDPR defines Data Controllers as an entity that decides the means by which personal data is processed (“Data Controllers“)and its process. Data Controllers decide ‘how’ and ‘why’ the personal data should be processed. The data processor does the processes individual data only on behalf of the Data Controller.
If you belong to the European Economic Area (EEA), you will have the following rights regarding the information that YVI holds about you. YVI is committed to providing you with the same rights irrespective of the country you live in.
- Right to access: You have the sole right to access and obtain a copy if required of the categories of personal data that we have about you, including the source of information, period and purpose of processing, and the persons to whom with the information/data is shared.
- Right to rectification: You will have the right to update the data/information we hold about you or rectify any inaccuracies and instruct us to supplement any data.
- Right to erasure: You will have the right to request deletion of your personal data/information in specific scenarios, such as when it is no longer required for the purpose.
- Right to restriction of processing: You will also have the right to restrict the use of your data/information in specific scenarios, such as when you have objected to our use of your data. Still, we need to check whether we have overriding legal grounds to use it.
- Right to data portability: You will have the right to transfer your information to a third party in a commonly used, structured and machine-readable format in instances where the data/ information is processed with your consent.
- Right to object: You will have the right to object to the use of your data/information in certain instances, such as using your personal data/information for any direct marketing purposes.
- Right to complain: You will have the right to file a complaint to the appropriate supervisory comittee if you have any grievances against the way we use, collect or share your data/information. This right will not be available if no supervisory authority/committee is dealing with data protection in your residing country.
To make a request or would like to exercise any of these rights, don’t hesitate to get in touch with us at [email protected]
California Consumer Privacy Act (CCPA)
Under the CCPA, among the other rights, California consumers will have the right to:
- Request the business to collect a consumer’s personal data/information and disclose the categories/types and specific parts of personal information/data that a business/organization has collected about customers.
- Request a business to delete any personal information/data about the customer that a company has collected/stored.
- Request a business that sells a customer’s personal data/information.
To make a request or would like to exercise any of these rights, Reach out to us at [email protected].
Lei Geral de Proteção de Dados (LGPD)
We are committed to complying with LGPD regulations for users from Brazilian territory. The processing of the personal data of users from there will be bound by the rules and regulations provided in LGPD. The rights of users under this regulation can be accessed from the Data Controller as below:
- Request to confirmation of the existence of data processing.
- Request to obtain the data provided by the user.
- Request to correct incomplete, outdated or inaccurate data.
- Request for anonymization, elimination or blocking of unnecessary/ excessive data or of data processing without compliance to the regulations of LGPD.
- Request to obtain information regarding how entities are sharing personal data.
- Request to get consent for sharing data.
- Request to obtain information shared by the controller to any public or private entities.
- Request to get information/data on not providing consent and the consequences of denial.
- Request to delete any processed personal data with consent.
To make a request or exercise any of these rights , reach us at [email protected].
PERSONAL DATA PROTECTION ACT (PDPA)
Users accessing the platform from Singapore, we comply with the Personal data protection act, effective from July 2014. As a user from Singapore, you have the following rights:
- Keep your data up-to-date.
- Right to access your personal data.
- Right to withdraw consent on your data.
- Request to compliant in case of breach of data.
If you make a request or exercise any of these rights, please contact us at [email protected].
CHILDREN’S DATA
We process minors’ data or information with utmost care. We do not directly collect any minor’s information unless or until if there is a requirement to be processed as part of the legal obligation to our customer. In such cases, it is the customer’s sole responsibility to get the necessary consent from the institute, parent or guardian of the child. We promise reasonable prevention measures to ensure minors’ data is not misused in any way. We comply with GDPR-K and COPPA and ensure these practices are extended not only in its jurisdiction, but this measure is applied to all users globally. If we discover any child’s information is collected without parents’ consent, either we will remove the information/data or take reasonable action to seek the parent’s consent. It also needs to be understand that these regulations are targeted to the personal information/data collected while using our Services.
DATA INTEGRITY AND SECURITY
YVI maintains appropriate and reasonable security actions to maintain the accuracy and integrity of Personal Information. YVI has implemented technical and physical safeguards to protect Personal Information from loss, unauthorized access, misuse, alteration, disclosure or destruction.
We restrict your personal data access to those employees of us, third-party service providers, and our affiliates who reasonably required it to provide products or services. We have commercially implemented reasonable electronic, procedural and physical safeguards designed to protect against the loss, alteration or destruction of the information, unauthorized access or disclosure under our control. When you submit sensitive information such as a credit card number on our order forms, we encrypt that information transmission using secure socket layer technology (SSL).
Specific features of our Platform or Website may require you to use an access password, code or similar unique identifier. You are committed to safeguarding the confidentiality of your account darta/information. YVI recommends you to use the latest browsers to have advantage of advanced security technology. We try to secure your encrypted information as no data transmission over the Internet is entirely secure. There will be some sort of risk associated with any data transmission, including that personal information/data may be intercepted during transit. Therefore, we cannot guarantee its absolute protection. If you have any queries regarding data security on our website, you can reach us at [email protected].
INTERNATIONAL DATA TRANSFERS
Your personal information/data may be transmitted to and processed in countries other than where you are a resident. These countries may have their own data protection laws & regulations that are different from your country’s laws (and, in some cases, may not be as protective as yours).
Your personal information/data may be transferred to and processed in various countries worldwide. Our group companies partners and third-party service providers and operate, including in the European Union/European Economic Area, USA, the and India. This means that when we gather your personal information/data, we may process it from/in any of these nations.
We have taken appropriate safeguard measures to make your personal information protected according to this Privacy Policy . If you are from the EEA, these include implementing the European Commission’s Standard Contractual Clauses for transfers of personal information between our group companies and our third-party service providers and partners. Alternatively, certain of our third-party service providers and partners may rely on self-certification to the Privacy Shield Framework for transfers of personal information. The Standard Contractual Clauses and the Privacy Shield Framework require non-EEA companies to protect EEA personal information they process under European Union data protection law.
DATA RETENTION
We retain your personal information for as long as it is required for the purposes stated in this Privacy Policy. Sometimes, we may retain your information for longer periods as permitted or required by law, such as to maintain suppression lists, prevent abuse, if required in connection with a legal claim or proceeding, to enforce our agreements, for tax, accounting, or to comply with other legal obligations. When we no longer have a legitimate need to process your information, we will delete or anonymize your information from our active databases. We will also securely store the information and isolate it from further processing on backup discs until deletion is possible.
COMPLIANCE WITH THIS PRIVACY POLICY
We make every effort, including periodic reviews, to ensure that Personal Information you provide is used in conformity with this Privacy Policy. If you have any concerns about our adherence to this Privacy Policy or how your personal information is used, kindly write to us at [email protected]. We will contact you and if required, coordinate with the appropriate regulatory authorities to effectively address your concerns.
NOTIFICATION OF CHANGES
We may modify the Privacy Policy at any time upon notifying you through a service announcement or by sending an email to your primary email address. If we make significant changes to the Privacy Policy that affect your rights, you will be provided with at least 30 days advance notice of the changes by email to your primary email address. If you think that the updated Privacy Policy affects your rights concerning our products or services, you may terminate your use by sending us an email within 30 days. Your continued use after the effective date of changes to the Privacy Policy will be deemed to be your agreement to the modified Privacy Policy. You will not receive email notification of minor changes to the Privacy Policy. If you are concerned about how your personal information is used, you should check back at https://www.yvi.com/privacy periodically.
CONTACT INFORMATION
If you have any concerns or issues with respect to this Term of Use, you mail us at [email protected] and we will reply to you within 48 hours.
NDimensionZ Solutions Pvt Ltd
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Cochin- 682042